Filling out the Entry/Exit returns, also known as Casualty, for teachers is a crucial task that indicates when a teacher joins or leaves their working station.
The Teachers Service Commission (TSC) has shifted from manual to online submission of these returns, effective from October.
This change requires heads of institutions to submit these returns online.
Here’s a comprehensive guide on how to fill out the Casualty report on the TSC Online Casualty Portal:
1. Initiate the Entry/Exit Process:
Before beginning the Entry/Exit process, ensure that the Newly Employed teachers have received their posting letters.
The process will only be processed by Human Resource Management (HRM) headquarters upon receiving the returns online.
2. Sub County Directors Responsibilities:
The Sub County Directors will submit casualty (entry/exit returns) reports for institution administrators for teachers who have exceeded transfer and recruitment timelines (14 days and 30 days respectively).
3. Accessing the TSC Online System:
- Go to the TSC website: https://www.tsc.go.ke.
- Under the online service menu, click on “Teacher Posting and Entry/Exit.”
- Enter your TSC No. in the provided box and click “Next.”
- Enter your password and click “Login” to complete the process.
4. Submitting TSC Entry/Exit Reports:
The head of the institution must log into the system with their username and password.
Select “Submit Entry” under the Entry/Exit menu.
5. Teachers on Entry:
- To receive teachers on entry, click on “Entry” under the Actions menu.
- Select the reason for entry from the drop-down menu and click “Submit Request.”
6. Teachers on Exit:
- For the transfer or temporary exit of a teacher, click on “Exit” under the Action button.
- Select the date of exit from the calendar, confirm the exit, and click “Save” to complete the process.
7. Exiting Teachers on Duty in an Institution:
- Permanent exit for teachers on duty depends on factors such as retirement or death.
- To initiate the process, click on “Exit Teacher” under the Actions menu.
- Teachers on temporary exits are not considered permanently removed from the institution but are treated as being on leave.
8. Managing Passwords:
- If you forget your password, click on “Forgot Password” during the login process.
- Enter your TSC number and follow the instructions to create a new password.
- To change your password, go to “My Profile” > “Account” > provide new password and confirm it, then click “Save.”
9. Reporting for Duty:
- Teachers are required to report to their duty station within two weeks from the date of posting.
- The head of the institution should promptly submit a Casualty Return to the TSC headquarters.
10. Appointment to Payroll:
- The effective date of appointment should not be earlier than the one indicated in the letter of offer of employment.
- Salary entry point, grade, and automatic allowances will be based on qualifications and previous experience.
Ensure that the online filling of the Casualty is completed accurately.
Once finished, log out of the system by clicking on the drop-down arrow on your far right and selecting “Sign Out.”
FAQs About Filling Online Casualty For Teachers — TSC Online Casualty Portal
Q: What is the Casualty report for teachers, and why is it important?
A: The Casualty report, also known as Entry/Exit returns, indicates when a teacher joins or leaves their working station.
It is important for tracking teacher movements and ensuring accurate records for administrative purposes.
Q: Why has the TSC shifted from manual to online submission of Casualty returns?
A: The TSC has shifted to online submission to streamline the process, reduce paperwork, and improve efficiency in handling teacher postings and exits.
Q: Who is responsible for submitting Casualty returns online?
A: Heads of institutions are responsible for submitting Casualty returns online for teachers under their jurisdiction.
Q: What is the role of Sub County Directors in the Casualty submission process?
A: Sub County Directors are responsible for submitting casualty (entry/exit returns) reports for institution administrators for teachers who have exceeded transfer and recruitment timelines.
Q: How can I access the TSC Online Casualty Portal?
A: To access the portal, go to the TSC website (https://www.tsc.go.ke), click on “Teacher Posting and Entry/Exit,” enter your TSC No., password, and log in.
Q: What should I do if I forget my password for the TSC Online Portal?
A: If you forget your password, click on “Forgot Password” during the login process, enter your TSC number, follow the instructions to reset your password.
Q: How do I submit Entry/Exit reports for teachers?
A: To submit Entry/Exit reports, log into the TSC Online Portal, select “Submit Entry” under the Entry/Exit menu, provide your username and password, and follow the instructions to complete the process.
Q: What should I do if a teacher is on temporary exit from the institution?
A: Teachers on temporary exits are not considered permanently removed from the institution but are treated as being on leave.
Follow the process for temporary exits as outlined in the system.
Q: What is the timeline for reporting duty after employment?
A: Upon employment, teachers are required to report to their duty station within two weeks from the date of posting.
Q: How are appointments to payroll determined?
A: The effective date of appointment should not be earlier than the one indicated in the letter of offer of employment.
Salary entry point, grade, and automatic allowances will be based on qualifications and previous experience.
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Mr. Weldon Kosgei, a dedicated educator with the Teachers Service Commission (TSC) in Kenya, brings years of experience and a deep love for education to his role at TSCNewsToday.co.ke. He provides insightful and timely updates on TSC policies, educational trends, and best practices, making his articles valuable resources for educators and administrators. Mr. Kosgei’s commitment to enhancing education shines through in his writing, connecting and inspiring the teaching community across Kenya.
