Filing death gratuity claims with the Teachers Service Commission (TSC) can be a daunting task, often marred by delays due to various hurdles.
In a bid to simplify and expedite this process, the TSC has outlined a series of steps to guide employees through the intricacies of claiming the lump sum benefit.
From updating essential information to navigating familial complexities, this article breaks down the TSC’s simplified steps for filing death gratuity claims.
1. The Importance of Regular Updates
One of the primary stumbling blocks identified by the TSC is poor documentation.
To avoid delays, employees are strongly advised to regularly update their next of kin forms, dependents, and contact details.
This ensures that the most current and accurate information is available for processing the death gratuity claim.
2. Dealing with Multiple Spouses
In situations where there are two or more wives, the TSC recommends that all spouses fill out the necessary forms unless they unanimously agree to nominate one of them as the legal representative.
This agreement must be documented in writing and signed by each spouse, streamlining the process and preventing disputes.
3. Nominating a Representative for Deceased Teachers and Spouses
In cases where both the teacher and the spouse have passed away, the children step in to nominate a representative.
To facilitate this, a written agreement must be crafted and signed by all relevant parties. To add a layer of formality, this agreement should be witnessed by the area chief, ensuring a smooth process for the next of kin.
4. Seeking Assistance from TSC Human Resource Officers
Acknowledging the complexity of the paperwork involved, the TSC encourages the next of kin to seek assistance from human resource officers at TSC county and sub-county offices.
These officers are well-versed in the required documentation and can guide claimants through the process, minimizing errors and expediting the overall claim processing.
5. Understanding the Pensions Act (Cap.189)
To comprehend the benefits of the death gratuity claim, it’s crucial to refer to the Pensions Act (Cap.189).
According to this act, the benefit is a one-time lump sum payable to the legal representative or dependents of a teacher who dies while serving on permanent and pensionable terms of service.
The amount is equivalent to two years’ salary, calculated based on the pay at the time of death.
6. Mandatory Documentation
Ensuring that the right documentation is in order is paramount for a smooth claims process.
Mandatory documents include declaration forms and the Widows and Children’s Pension Scheme (GP 215) form.
The widow/widower declaration form is filled out by the surviving spouse, while the Dependants’ Declaration form is for children when both parents are deceased.
In cases where the deceased teacher was not married and had no children, a parent, sibling, or other guardian fills out the GP 215 Form along with the dependants’ declaration form.
Conclusion
Navigating the intricacies of filing death gratuity claims with the TSC doesn’t have to be a complex ordeal.
By adhering to the simplified steps outlined by the commission, employees can streamline the process, mitigate delays, and ensure a swift and hassle-free payout.
Regular updates, clear agreements, and collaboration with TSC human resource officers are key components of a successful death gratuity claim, providing financial support to the legal representatives or dependents left behind.
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Mr. Weldon Kosgei, a dedicated educator with the Teachers Service Commission (TSC) in Kenya, brings years of experience and a deep love for education to his role at TSCNewsToday.co.ke. He provides insightful and timely updates on TSC policies, educational trends, and best practices, making his articles valuable resources for educators and administrators. Mr. Kosgei’s commitment to enhancing education shines through in his writing, connecting and inspiring the teaching community across Kenya.
